Job Title: Accounts Payable Specialist
Department: Finance
Reports To: Corporate Controller

Position Summary:

The Accounts Payable Specialist ensures the timely and accurate payment of vendor invoices and employee check requests, supporting the finance team in maintaining compliance with contracts and regulations. This role involves processing invoices, coordinating weekly check runs, maintaining vendor data, and resolving payment issues, all while ensuring proper coding and accrual of expenses.

Primary Responsibilities:

• Invoice Processing: Process and prepare payments for vendor invoices and employee check requests.

• Check Runs: Coordinate weekly check runs, ensuring all checks are processed, mailed, and distributed correctly.

• Accounting System Updates: Upload invoice files to accounting software (Great Plains) to ensure expenses are accurately captured at the patient level.

• Billing Compliance: Ensure Hospice billing is accurate and in line with agreements, including compliance with Medicare regulations.

• Vendor and Payment Maintenance: Maintain up-to-date vendor files, process checks, void checks when necessary, and ensure accurate accruals.

• Expense Verification: Collaborate with the Patient Care Administrator to ensure payments are in line with Hospice contract pricing and appropriate for Hospice care.

• Payment Issue Resolution: Investigate and resolve issues related to payments and vendor discrepancies.

• W-9 Management: Collect and maintain W-9 forms for all vendors.

• Recurring Payments: Monitor and manage recurring vendor payments, ensuring timely and accurate disbursements.

• Collaboration: Work with staff accountants to automate room and board payments to nursing homes.

• Customer Service: Handle departmental phone calls and route inquiries to appropriate staff.

Qualifications:

Education/Experience:

• Any combination of education and experience that provides the skills and knowledge required for successful performance in this role.

• Typical qualifications include:

  • At least 1-2 years of experience in medical accounts payable and 10-key data entry.

  • Familiarity with Windows operating systems, accounting software, and data entry processes.

Knowledge and Skills:

• Medical Accounts Payable Procedures: Understanding of medical-related payables and regulatory compliance, including Medicare.

• Communication Skills: Strong written and verbal communication abilities for interacting with vendors, internal teams, and departments.

• Time Management: Excellent organizational and time management skills to manage multiple tasks and deadlines.

• Independent Work Ability: Ability to work independently with minimal supervision while maintaining high accuracy.

• Data Entry: Proficiency with 10-key entry and using accounting software for accurate data input.

Physical Requirements:

• Sitting for extended periods and repetitive motions.

• Occasional lifting of up to 25 pounds, walking, and standing.

• Extended periods of computer screen use.

Environmental Conditions:

• Standard office environment with moderate office equipment usage.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Avery Nolan